Instructions to authors

Proposals and contributions submitted to JRES2019 must comply with the instructions detailed on this page.



Friday, March 22, 2019
Deadline for proposals
Monday, May 27, 2019
Acceptance notification
Friday, July 5th, 2019
Deadline for abstracts
Friday, October 4, 2019
Deadline for articles
Friday, October 11, 2019
Deadline for posters
Thursday 31 October 2019
Deadline for presentations, biographies and photos
December 3 to 6, 2019
JRES 2019 in Dijon

Useful Files

Types of contributions

Several types of contributions are possible:


Long presentations include a summary, an article and a 30 minute presentation followed by 10 minutes of questions.


Short presentations include a summary, an article and a 15 minute presentation followed by 5 minutes of questions.


The posters are full-fledged presentations, only the modalities of exchange with the audience remain different (the presentations deliver information to an assembly, the poster crystallises exchanges around a support). The background is as exciting and requires a comparable investment from the authors. For this, the posters must be accompanied by an article in the same way as the presentations.

The posters include the poster itself, a summary and an article and will be presented during the various poster sessions included in the program of the conference.


Round tables, lasting one hour, involve several speakers who exchange their points of view on a given theme. The round table is followed by 30 minutes of questions. The content of the debates (problematic, points of view, convergences, divergences, distribution of the various speakers, etc.) will be specified in the text of the proposal. The mode of animation of the round table, the names of the speakers and the facilitator as well as the organization envisaged will also necessarily be specified. The round tables selected will be accompanied by a summary  to be published in the conference program.


Lightning talks (LT) are presentations of a few minutes, without questions. Dedicated sessions will be offered during the JRES. Submissions will be made during the JRES *, the modalities will be specified later. LTs are accompanied by at least one slide presenting the speaker and the subject, no article is associated with it.

* This year, there will be two LT sessions, the first will be held on the second day of the congress.


Birds of a Feather (BOF) are informal discussion groups that share common themes. Dedicated sessions will be offered during the JRES. Submissions will be made in early November, the terms will be specified later. No support (presentation, article, summary) is necessary.


Associations promoting free software n share a dedicated booth (see proposal submission). The installation procedures and the schedule of presence will be communicated later to the selected associations.

Deposit of a proposal


The author is informed that the submission of a proposal will require his consent according to the document “authorization" in order to publish contents on the websites of the JRES and his right to the image..


Please note that, only one author (including for round tables) has a free registration for each selected proposal. We note that this free service does not dispense registration procedures that will be via a dedicated space.


Proposals for presentations, posters or round tables are made via the online form up to the deadline mentioned at the beginning of this document. These proposals, for the exclusive use of the program committee, must be representative of the futur article and allow the program committee to evaluate them. The form also allows you to upload an optional document to support the proposals. The program committee will select contributions on the basis of this information..

Your proposals are an overview of your future documents and should include:

  • from 500 up to 1300 words for a proposal for long, short presentation, poster, round table,
  • at least 200 words for a booth.


the submission to get a booth as an association promoting open source software is done via the online form, by a brief presentation of the association. As the number of selected associations is limited, the proposals will be studied and selected by the program committee.

Documents for selected contributions (Excluding "Lightning Talks", "Birds of a feather" and "stands")

Authors whose proposals (short or long presentations, posters or round tables) have been selected by the program committee must submit their final papers by the dates indicated at the beginning of this page.


This document is mandatory for all types of proposals. It will be added to the online program. It must allow each participant to choose the sessions he wishes to attend. The text of this summary must be registered via the conf-ng and must not exceed 260 words.


The article is intended for online publication:

  • For long presentations, the article must be from 15000 up to 25000 characters (without spaces).
  • For short presentations and posters, the article must be from 5000 up to 25000 characters (without spaces).

The article must match the submitted proposal and must be returned to CP in a timely manner (indicated at the top of this page). If this is not the case, the CP reserves the right to remove the article and the associated presentation from the program.

You can submit your article to JRES 2019 according to the following formats:

Format Minimum program version File to send
OpenDocument LibreOffice >= 6.0.6 .odt

You must use one of the template provided to prepare your article

You will provide your documents to the program committee in two versions for the following two phases:

  •  exchange and proofreading phase with the program committee: editable version (.odt) mode;
  • final phase for publication: PDF format.

If you are using color in your article (diagrams, photos, etc.), make sure that printing on a black-and-white printer remains readable.
The article itself contains a summary that may or may not be identical, depending on the author's choice, to the summary described above (published in the conference program).


The presentation system used during the JRES will accept common softwares: LibreOffice Impress (preferred format), Microsoft Office Powerpoint, Acrobat Reader.

Videos can be inserted in the presentation, the video / sound file must be limited to 1 Go and be in the formats .wmv and .mp4.

In order to accept institutions charters, there is no imposed mask, only a few rules to respect:

  • the format of presentations in 16: 9
  • the first slide should be simple and contain:
    • the title of the presentation as given in the program;
    • the names of the authors;
    • the JRES 2019 logo

Sessions are broadcast live and recorded. During the presentation, speakers should:

  • stay in front of the camera, do not move on stage and speak in the microphone;
  • pointers (lasers or mice) are forbidden because not visible on the video.

If you include photos or images in your presentation, make sure they are royalty-free. Your presentation will be accessible on the conference site (after the JRES) and will therefore have a very wide visibility.
You will be able to update your presentation in PDF after the conference if you wish to make small corrections before final archiving.


Posters are printed by the JRES.

The posters are accompanied by an article that will be published on the conference website. The deadline for submission of this article must be respected. The posters themselves must be submitted by the date shown in the table at the top of the page.

The format of posters is free … subject to the following instructions:

  • place the JRES logo on your poster;     
  • make it with a size of 90 cm x 130 cm (in “portrait" orientation);    
  • send your file in PDF format;     
  • do not use a font size of less than 18 points, the title must be able to be read at 3 m (size of about 70 to 80 points);    
  •  use a vector format for affiliate organization logos, graphics and schemas (or otherwise a well-defined bitmap format);    
  •  provide a minimum resolution of 150 dpi for photos;
  •  allow 5 mm of bleed (ie do not put an image or text within 5 mm of the edge).


The round tables do not give rise to the same organization. A person from the program committee will contact you to prepare with you the round table you have submitted.


As long as you post a photo on the article management website, it will be inserted in the page describing your article and will be accessible from the program, it can also be used for the screening of the program of each session. (see document « authorization»).In the case of multi-author articles, the authors submit a single photo that can be collective or a montage of several individual photos..


A short biography (about fifteen lines maximum), not subject to be broadcast, will allow the session chairman to introduce you to the audience.
Your mobile phone number will be requested to allow the program committee to reach you during the preparation phase and during the JRES.

Files provided by the program committee

The program committee makes available the following files for the realization of your contribution.


To prepare your article, you must use the provided template.


Official logos for presentations and posters are available in two colors (black and magenta) and are available in bitmap (.png & .jpg) or vector (.eps & .ai). They are available in the archive

Contact with the authors

Upon receipt of the documents, the program committee will review your work and may ask you for inprovments. This period of collaboration and back and forth of articles between the program committee and the authors is very busy: do not wait until the last moment to send us your work and plan if necessary for the proofreading and internal validation. You can contact the program committee for any clarification or request for help to the address